Dunlap High School Music and Theater Boosters - Meeting Minutes 

August 1, 2023 - 7PM - via Zoom Online 

1. President Jami Webster-Hall called the meeting to order at 7:05pm 
2. In attendance:

	- Officers: Jami Webster-Hall, Gauri Kulkarni, Jennifer Weber, Geoff Kammerer 
	- Board Members:  Annette Ninnam,  Jenni Paustain, Sarah Kammerer
	- Directors: Jen Reece 
	- Attendees: Sandy Kostouros, Suzi Lauterbach, Amy Benecke-McLaren, Heather Lueck-Hosein

3. Officer Reports

	- Previous minutes were made available prior to the meeting. A motion was made and seconded to approve minutes. All voted aye, minutes approved. 
	- Treasurer's Report: Geoff presented the financials ahead of the meeting, showing budgets going back to 2017-18. He explained that the fiscal year matches up with school year calendar. He broke down the spreadsheet in terms of what we spent: forecast vs actual and line items. Noted that we came in way under budget for band trip chaperones. He went over the proposal for this years budget and how he arrived at it. Went through our current investments and interests for those. Geoff encourages us all to look closely at the line items, advise him of any questions you have or would like to discuss, and plan to approve at September meeting. Motion to review and file treasurers report, second. All voted aye, carried.  
	- Vice-President: no report 
	- President: Jami and Ken met a few weeks ago to discuss turn over. Jami would like to get a flier together to distribute at Back to School night. Jenni has a template from last years BTS night flier than she will forward to Jami.

4. Director and Standing Committee Reports 
	a. Band: Sarah reported they have started the second week of band camp. The calendar has been sent out and uploaded to school website.
	b. Orchestra: no report
	c. Theater: Spotlight update emailed by Willis Barber. He discussed possibility of renting it, as it is cheaper than buying one. To purchase is roughly $6,000. Willis continues to explore his need for the fall play and will report back to us. Do we know anyone else who uses the spotlight, could we use two groups budgets? In either case, rent or buy, Willis would like to have a targeted fundraiser specifically for spotlight. Geoff raised a point that he is not convinced this is a need for a part of our budget or a subject for a fundraiser. Jen Reece said chorus does use it for various events, and it is also used for the annual prom fashion show. Jen said when the brand new auditorium was constructed in 2005, there were no spotlights at that time. The current ones came from old theater director; it is unclear who paid for it or what budget it came from. However, Jen explained these spotlights do not work consistently.    
Report from Willis via Sandy: August 17 and 18 are dates for fall play auditions, The Miracle Worker. A sign up will be coming. Is there anyone who knows how to attach this info to main DHS website? It was suggested Katie Cazalet can send it in a blast.  
	d. Chorus: Jen said that Madrigals parents will be meeting starting next week. The calendar has sent out calendar for the year and website has it as well. 
	e. Public Relations: Jenni stated she is working on sign ups for band competitions and football games 
	f. Fundraising: Annette has contacted 3 different places for yard signs, has 3 quotes. All are similarly priced $10-15. Customization doesn't matter for price; it matters how many are sold. The  magic number  is 50. Annette said Lost Art would be her choice for online ordering, and they would handle payment process. Do we up charge or sell at cost? Suggested $20, keep profit? Geoff suggested this year payment should be made up front, with no pay later option. Future fundraisers: Geoff said highest money maker for Restaurant Night Out last year was at Weavers.  
	g. Special Events: Heather. No report as of yet, Jami said she would sit down w/Heather and explain the role.  

5. Old Business 
6. New Business 
	a. Presentation of Draft Budget for September vote 
	b. Financial Support for state of 2023-2024 school year 
	c. Gift for Ken, the outgoing president. He will be invited to the September meeting where we will present gift. It was decided we would individually be contributing small amount as opposed to using Booster funds. Jami will send her Venmo info and has some suggestions which she will email to all.

7. Meeting was force adjourned at 7:40 (due to Zoom time limits)